COOKIE SALE POLICIES & STANDARDS

Uniformly enforced and applicable to all troops/adults – MUST be followed.

1. Daisy Girl Scouts may participate in Council Products Sales under the strict guidelines outlined below.
2. Daisies may not participate in any non-council sponsored money earning activities.
3. Each participating Daisy must have a signed parent permission form on file.
4. The attention span and physical abilities of each girl must be taken into consideration.
5. Daisies must have the ability to interpret to others why the money is needed.
6. When participating in booth sales there must be a one on one girl/adult ratio at all times.
7. Money should not be handled by Girl Scout Daisies; it should be handed to the girl then passed to an adult.
8. Daisies are not allowed to make change or participate in the process of counting money.
9. Their sales should be primarily focused on friends and family. They should not participate in door to door sales.  
10. All Daisy, Brownie, Junior, Cadette, Senior and Ambassador Girl Scout troops are encouraged to participate in council sponsored product sales.  
11. Products shall be issued ONLY to trained parents or guardians of registered Girl Scouts and a permission signature must be obtained.  Any unregistered Girl Scout selling products will not be eligible or receive any awards/recognitions.  
12. Any girl or adult who has any outstanding money from any prior sale will not be allowed to participate in future product sales until the balance including any processing/collection fees is paid.  The Service Unit Product Sales Manager will be issued a list of ineligible persons prior to the start of a sale and it will be strictly enforced. If a person questions their placement on the list they must take the matter up with council personnel.  
13. Any girl or adult who has been habitually (two or more sales) late in turning in money or mishandling money/product or has a history (two or more incidences) of bad checks to the council for any transaction will not be allowed to participate in product sales.  The Service Unit Product Sales Manager will be issued a list of ineligible persons prior to the start of the sale.  These persons may be returned to eligibility only by recommendation of the Service Unit Director and approval by the Chief Executive Officer.
14. Any report of a girl taking orders prior to the council designated start date could result in the girl losing all awards/recognitions.  Each report of girls selling early will be dealt with individually.  The person observing an incident of early order taking should send a report to the Council in writing with information and means to verify details.  Anonymous reports will not be considered.
15. Training is mandatory for all Service Unit and Troop Product Sale Managers and/or Troop Leaders.
16. Training is mandatory for at least one parent or guardian for each girl selling and for the Girl Scout herself. 
17. Product Sale Managers and/or Leaders are responsible for payment of products ordered and/or picked up at a cupboard by members of their troop.  NO PRODUCTS MAY BE RETURNED TO THE COUNCIL.
18. Any person withholding money for any reason from Girl Scouts Heart of the South, in connection with the sale of any product, is subject to litigation for recovery of all money due and payable and all costs incurred in the collection process. 
19. Troops must decide whether they will accept checks from parents and/or customers.  Troops will be responsible for the collection of any checks they accept which may be returned due to insufficient funds.  They will submit payment to the council.  Acceptable forms of payment are:  troop check, cash, money order or cashier’s check.
20. A booth sale is a troop activity and requires a parent permission slip, attendance by a minimum of two girls and a registered adult as designated by the Troop Leader.
21. Extenuating circumstances, which will impact a troop or parent’s ability to successfully fulfill their responsibilities, should be communicated to council staff promptly.
22. Troops will calculate their profit from the total amount collected using percentages and profit scales provided for each sale.  Troops will subtract their profit amount from monies collected and deposit the remaining amount into the designated Council Product Sale account.  Outstanding Balance forms for each parent with a remaining balance must be submitted with final reports to the council or the troop will be held liable for those funds.
23. The council will not accept girl award order additions or changes after the due date.  We will attempt to accommodate requests to swap sizes (subject to availability) for one month after the posted awards distribution deadline. 
24. No adults may earn girl awards.