For Cookie Volunteers
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THANK YOU FOR VOLUNTEERING!  

We want to make this a great experience for you and for your girls. Take a look at the resources below for helpful websites, guides and even needed cookie forms.

Recommendations for Cookie Payments While Maintaining Social Distance

With ongoing recommendations of social distancing, we understand troop co-leaders, cookie managers and parents’ concerns about troop gatherings. We hear your concerns and have compiled a list of ways that you can recommend parents make cookie payments in lieu of traditional in-person payments:

Digital Options
  • PayPal: www.paypal.com An online payment system that supports online money transfers and serves as an electronic alternative to traditional paper methods like checks and money orders. To avoid any possible fees, make sure to select the “gift or family and friends” option.  Users can create an online account, or download in App Store or Google Play. 
  • Venmo: www.venmo.com A mobile payment service owned by PayPal. Venmo account holders can transfer funds to others via a mobile phone app for free.
  • Cash App: www.cash.app A mobile payment service developed by Square and allows users to transfer money to one another using a mobile app for free.  Download in App Store or Google Play.
Bank Deposit Option

Give parents the account number for the troop’s bank account and have parents use the drive thru to deposit the funds directly into the troop bank account. Ask parents to send you a picture of the receipt.  

Drop Off Option

Set up a time that you will be home and parents can notify you when they will come by to drop off payment at a designated location. They should call you or text you when they are there to leave payment so you can collect it immediately.

Whichever method is used by parents to send their cookie payments to the troop, the Troop Co-Leader or Troop Cookie Manager should write a receipt and text them a picture for their records.

Whether your troop is concluding their program on Sunday, March 22, or extending it until May 8, a cookie payment will be automatically withdrawn from troop bank accounts on April 6. The percentage withdrawn will be determined by the cookie program extended participation option you communicated to the council.  Please work with parents to receive payments so that your troop account balances will satisfy the ACH withdrawal amounts.

The deadline to extend your Cookie Program is Monday, March 23 at noon. Select your option here, if you have not yet done so.

If you have additional questions, or need further guidance please call us at 800-624-4185, email us at info@girlscoutshs.org or chat with us online at www.girlscoutshs.org.

Dates

2020 Girl Scout Cookie Program Calendar

Prior to January 11 Troop Cookie Managers should"

  • Log into eBudde
    • Service Unit Cookie Manager will grant access to eBudde,
    • All TCM’s will receive a confirmation email directly from eBudde with login information.  
  • Update troop information on the Contacts and Settings tabs
  • Familiarize themselves with the eBudde site using the eBudde demo site
  • Train troop parents and girls
  • Collect Parent Permission Form from each girl selling
  • Verify that all registered girls are listed in eBudde

Current Girl Scout Cookie Program Option:  

  • Saturday, Jan. 11: Girls begin taking orders 
  • Friday, Jan. 31: Girls Submit Initial Orders to Troops
  • Monday, Feb. 3: Troops submit Initial Cookie & Rewards Orders in                eBudde –Troops locked out at midnight
  • Mon-Thurs, Feb. 17-20: Large Order Memphis Area Count-N-Go
  • Fri.-Sat., Feb. 21- 22: Memphis Area Count-N-Go
  • Saturday, Feb. 22: Jackson Area Count-N-Go
  • Mon.-Thurs., Feb. 24-27: SU Cookie Delivery
  • Friday, Feb. 28: Booth Sales Begin
  • Friday, Mar. 6: Girls submit 1/2 Payment to Troops
  • Saturday, Mar. 7: Red Wagon Campaign
  • Monday, Mar. 9: Troop ACH 1/2 Payment Shortage Information due to Council    
  • Tuesday, Mar. 10: Digital Day
  • Wednesday, Mar. 11: Troop ACH 1/2 Payment from Troop Bank Accounts
    to hit banks within 48 hours
  • Friday, Mar. 13: DOC “Girl Delivery” Option Ends
  • Sunday, Mar. 22: Booth Sales End
  • Sunday, Mar. 22: Last day for Digital Cookie Orders
  • Monday, Mar. 23: Girls submit cookie balance to Troop
  • Monday, Mar. 23: Bling Your Booth submission deadline
  • Thursday, Mar. 26: Troops submit Rewards Order in eBudde –
    Troops locked out of eBudde at midnight
  • Thursday, Mar. 26: Troops must have cookie balance deposited
    into troop bank account
  • Monday, Mar. 30: Volunteer T-Shirt Order Deadline to Council
  • Monday, Mar. 30: Red Wagon Campaign Deadline
  • Wednesda, April 1: Troop ACH Final Payment Shortage Information due to Council
  • Wednesday, April 1: Outstanding Balance Form DEADLINE to Council Service Center
  • Monday, April 6: Troop ACH Final Payment from Troop Bank Accounts
    to hit banks within 48 hours
  •  

Extended Cookie Program Option Calendar

Extend their Cookie Program to Friday, May 8, with three ACH payments being withdrawn on April 6 for 60%, and April 17 for 20% and on May 15 for the remaining 20%.

>>>Download Extended Calendar

  • Monday, Mar. 23              Bling Your Booth submission deadline
  • Tuesday, Mar. 24              Troop eBudde Webinar – Finalizing Your Sale/Q&A – 6:30pm
  • Thursday, Mar. 26              Troops must have cookie balance deposited into troop bank account
  • Monday, Mar. 30              Volunteer T-Shirt Order Deadline to Council
  • Monday, Mar. 30              Red Wagon Submission Deadline
  • Monday, Mar. 30             Bling Your Booth online voting begins
  • Wednesday, April 1                 Troop ACH Payment Shortage Information due to Council
  • Monday, April 6             Troop ACH 60% Payment from Troop Bank Accounts, no proceeds deducted
  • Sunday, April 12             Bling Your Booth online voting ends
  • Monday, April 13              Troops must have cookie balance deposited into troop bank account
  • Wednesday, April 15               Troop ACH Payment Shortage Information due to Council
  • Wednesday, April 15               Outstanding Balance Form deadline to Council Service Center
  • Friday, April 17            Troop ACH 20% Payment from Troop Bank Accounts
  • Friday, May 8                Extended Cookie Program ends
  • Friday, May 8                 Girls submit cookie balance to Troop
  • Monday, May 11                 Troops submit Rewards Order in eBudde – Troops locked out at Midnight
  • Monday, May 11                 Troops must have cookie balance deposited into troop bank account
  • Tuesday, May 12                SUs submit Rewards Order in eBudde –
  • SUs locked out of eBudde at midnight
  • Wednesday, May 13                 Troop ACH Payment Shortage Information due to Council
  • Wednesday, May 13                Outstanding Balance Form deadline to Council
  • Friday, May 15                Troop ACH Final Payment from Troop Bank Accounts, minus proceeds
Cookie Guides

Cookie Relief Program
Overview of instructions for transferring cookies out of your Troop inventory.

Family Cookie Guide
Find out all the in's and out's of the Girl Scout Cookie Program, including important dates, tips to help her meet her goal, and more.

Troop Cookie Manager Guide
Everything you need to know for this important role is found in the Troop Cookie Manager Guide. How to log on to Digital Cookie, eBudde step-by-step instructions, dates and lots more.

Service Unit Cookie Manager Guide
A handy-dandy guide to all things cookies! Training dates, how-to's and much, much, more! 

Guidelines for Individually Registered Girls
Any registered girl can participate in the Girl Scout Cookie Program, even if she is not participating with a traditional troop.

Trainings

2020 COOKIE  WEBINAR TRAINING SCHEDULE

For audio on all webinars below:

  • Option 1:   Use your computer or smart device speakers
  • Option 2:  Join the conference call at 800-582-3014     Passcode:  926464227#

Cookie Program Training Webinars:

Service Unit Cookie Manager Webinar – Cookie Program Training                Monday, December 2, 2019                    
6:30pm         

Login in at https://global.gotomeeting.com/join/627572317                   
Meeting ID:  627-572-317

Troop Cookie Manager Webinar – Cookie Program Training
Thursday, January 9, 2020                                 
6:30pm                     
**Registration is required prior to webinar.

Register at:            https://attendee.gotowebinar.com/register/6603181252849708556            

Meeting ID:  831-485-411

Troop Cookie Manager Webinar – Cookie Program Training
Sunday, January 12, 2020
3:00pm         
**Registration is required prior to webinar.

Register at:            https://attendee.gotowebinar.com/register/4264233048035041036                  Meeting ID:  683-197-587

Cookie eBudde Training Webinars:

Service Unit Cookie Manager – Online System Overview
Tuesday, January 14, 2020                                 
6:30pm         

Login in at https://global.gotomeeting.com/join/745507085                  
Meeting ID:  745-507-085

Troop Cookie Manager Webinar – Starting Your Sale
Thursday, January 16, 2020                    
6:30pm         

Login in at https://global.gotomeeting.com/join/187374789                   
Meeting ID:  187-374-789                  

Troop Cookie Manager Webinar – eBudde Booth Scheduler
Tuesday, January 21, 2020                                  
6:30pm         

Login in at https://global.gotomeeting.com/join/482487789                   Meeting ID:  482-487-789

Troop Cookie Manager Webinar – Digital Cookies
Thursday, January 23, 2020                   
6:30pm         

Login in at https://global.gotomeeting.com/join/405568261                  
Meeting ID:  405-568-261

Troop Cookie Manager Webinar – Entering Girl Orders/Rewards/Delivery
Tuesday, January 28, 2020                                 
6:30pm         

Login in at https://global.gotomeeting.com/join/212455525                  
Meeting ID:  212-455-525

Troop Cookie Manager Webinar – Cookie Delivery
Monday, February 17, 2020                                
6:30pm         

Login in at https://global.gotomeeting.com/join/646127757                   
Meeting ID:  646-127-757

Troop Cookie Manager Webinar – Digital Cookies/Allocating Cookies
Tuesday, March 10, 2020                        
6:30pm         

Login in at https://global.gotomeeting.com/join/380244997                   Meeting ID:  380-244-997

Troop Cookie Manager Webinar – Finalizing Your Sale
Tuesday, March 24, 2020                         
6:30pm         

Login in at https://global.gotomeeting.com/join/583068181                    Meeting ID:  583-068-181

Cookie Websites & Links

eBudde 
(Or visit www.LittleBrownie.com for a link)
Your Command Center for managing the cookie sale. Order cookies, track girl activity and order girl rewards.  Review the Meet eBudde fact sheet for quick tips and info if you're new to the eBudde system.

VIP eTraining
(Or visit www.LittleBrownie.com for a link)
Get step-by-step Girl Scout Cookie Program training whenever you’d like it!

Little Brownie Bakers 
Want to make this cookie season the best one yet? Check out some of the fun activities and materials for girls from our partners at Little Brownie Bakers. 

girlscoutcookies.org
Need materials to make your booth the best booth ever? Download posters, banners, name tags, receipts, thank-you cards, and more at girlscoutcookies.org. 

Digital Cookie
Log-in to kick your Cookie Program into high gear! Create a video, set, share and track your goal, email customers, take payments online and more!  

Want to know about all the benefits of selling Girl Scout Cookies? Looking for a one-stop shop with the latest safety guidelines, information on earning the Girl Scout Cookie Activity pin, and tips for parents and volunteers working with Girl Scout Cookie Professionals? 

Girl Scouts of the USA's Cookie Resources Page 
Here you'll find handouts, posters, videos, and other materials to help you have fun and stay safe as you build your cookie business.  

 

Cookie Forms

2020 Troop Product Program Manager Agreement
The Troop Product Sales Manager organizes, coordinates, directs and manages product sales at the Girl Scout troop level.

2020 Girl Initial Order Summary
Use this form to tally your girl's initial cookie orders, including Troop to Troops and Gift of Caring donations! You'll also be able to make reward selections for the levels you have achieved. Parents will sign and submit to their troop's cookie manager by the date given.

Girl Scout Cookie/Council-Sponsored Product Sale: Safety Activity Checkpoints
Make sure you and your girl are following Safety Activity Checkpoints for the Girl Scout Cookie Program. Online, in-person and cookie booth safety is covered in this document.

2020 Cookie Program Parent/Guardian Permission and Responsibility Form
Please sign and return the Product Sale Parent/ Guardian Permission and Responsibility Form to your troop leader for your girl to participate in either the Fall Product Program or Girl Scout Cookie Program.

2019-2020 Troop Product Sale ACH Debit Authorizaiton Form
This form must be submitted to council in order to participate in either the 2019 Fall Product Program or the 2020 Girl Scout Cookie Program. Please adhere to dates listed on this form.

2019-2020 Product Sales Policies and Standards
Read more about our Policies and Standards for the Fall Product Program and Girl Scout Cookie Program.

2019-2020 Product Sale Service Unit ACH Authorization Form
Service Unit proceeds will be issued via ACH into their SU Bank Account once all sales reconciliation is complete.

2020 Cookie Program Girl Balance Sheet
Track girls' sales and payments throughout the program by utilizing the Girl Balance Sheet.

2020 Cookie Outstanding Balance Form
Fill out an Outstanding Balance Form for each person who owes money for cookies at the end of the program.  Forms are due to your Service Unit Cookie Manager by March 26, 2020.

2020 Volunteer T-Shirt Order Form
Orders with payment must be submitted by March 30, 2020.  Maximum of 3 t-shirts per troop.

GSUSA Cookie Resources

Girl Scouts of the USA's Cookie Resources Page 
Here you'll find handouts, posters, videos, and other materials to help you have fun and stay safe as you build your cookie business.

girlscoutcookies.org
Need materials to make your booth the best booth ever? Download posters, banners, name tags, receipts, thank-you cards, and more at girlscoutcookies.org. 

Digital Cookie
Log-in to kick your Cookie Program into high gear! Create a video, set, share and track your goal, email customers, take payments online and more!

Cookie Booths
Cookie Booth Etiquette
  • Review the Cookie Booth Etiquette Contract  with your girls and parents, and have them sign.
  • Remember, we are all Girl Scouts. Always smile and be courteous even if people do not purchase cookies.  Practice the Girl Scout Promise and Law! 
  • We appreciate the enthusiasm of our Girl Scouts however do not allow them to bombard the customers.  Stay clear of doorways, walkways and vehicles.
  • As you arrive at your booth location, identify yourself to the store manager and let them know how long you will be there.  Remember to thank them for their support of Girl Scouting in the community.  Encourage your girls to write a “thank you” note.
  • At the end of your booth time, pack up all empty cookie cases and take them with you.  Girl Scouts always leave a place cleaner than they found it.
  • Selling Girl Scout Cookies at a booth sale is a privilege granted to us by local merchants.  If this privilege is abused, even unintentionally, it could cause all Girl Scouts to lose the opportunity for additional sales at these places of business. 
  • Girls need to be careful and considerate of the merchant’s property and customers.  If there are any complaints, you may be asked to leave by the management.
Cookie Booth Sales Tips

Review the Cookie Booth Sales Tips for a successful Cookie Season!

Use the Booth Sale Recorder app on your phone to track booth sales, girl participation and more, right at your fingertips!

Use the Build Your Best Cookie Booth Flyer to increase visibility and sales!

Order wisely! Order only the number of cases you know your troop can sell. Additional cases can be picked up at designated cupboard locations which often have weekend hours. Once your troop picks up cookies, they cannot be returned or exchanged with the council or cupboard.  

An adult registered with your troop should be on call during the booth sale to pick up cookies and restock the booth as needed.  

Give samples. If some varieties are not selling, open a package (which your troop must purchase), break them into bite-size pieces, and let customers take a sample. Samples will spark interest among customers and increase your sales.

Bundle up popular cookies. To encourage multi-box purchases, suggest that girls bundle boxes and attach recipes using the cookies or offer handmade cards such as “Happy Birthday” or “Thank You.”

Encourage Troop to Troops and Gift of Caring purchases. Make signs promoting your Gift of Caring recipient and display the Troop to Troops poster provided.

Dress in uniform! It is amazing what effect this has on your supporting public.

Decorate! Be creative and colorful! Make an attractive table display.  Use balloons, streamers, posters and the cookies themselves! Remember to promote your troop goals and community projects.

Set up your table with plenty of cookies.  A full table attracts more customers than a sparsely filled one.

Advertise your booth sale by creating signs!
Put signs on a vehicle and park in a visible spot! Customers will see the signs and know where to get cookies. People might even make a special trip to get them because they saw your sign. Bring along your troop goal poster and pictures of activities in which you have participated.

Practice, practice, practice! This is the time for girls to tell their story.  Have girls develop a script of what to say and have them practice with each other and parents telling what the troop’s goal is and what activities they plan to spend their earnings on.

Location! Location! Location! After girls set a Troop Booth Sale Goal, begin looking for sites. Get out early to locate the best sites for your sales.

Possible locations outside of council organized locations include: sporting events, car washes, concerts and plays, quick oil change shops, churches, universities and colleges, drug stores, parks and playgrounds, and hardware stores.

Cookie Booth Set Up

Planning ahead is key to having everything you need for a successful cookie booth.  Use the Cookie Booth Set Up Guide to ensure a successful booth!

Use the Cookie Booth Balance Sheet to help parents keep track of booth sales when you can't be there.

Bling Your Booth

Banish the boring! If you want to attract lots and lots of customers, it’s time to “bling” your cookie booth. Anything fun, bright, colorful, energetic and creative will bring customers running. Just be sure to follow the guidelines set by your booth sponsor.

Here’s how to bling your booth:

  • Pick an original cookie booth theme, like tropical, girl power, or glitz and glam—it’s up to you.
  • Create fun posters with your cookie goals, lots of awesome pictures and maybe add balloons!
  • Have fun with it! Add anything that makes your booth stand out from the crowd.

Top three blinged Cookie booths win:
1st Place - $60 council shop gift certificate
2nd Place - $40 council shop gift certificate
3rd Place - $20 council shop gift certificate     

Send pictures, along with service unit, troop number and contact information to: dessie.woods@girlscoutshs.org

Bling Your Booth submission deadline: March 23, 2020

Send pictures, along with service unit, troop number and contact information to: dessie.woods@girlscoutshs.org

Bling Your Booth will be on the council’s Facebook page March 30 - April 12, so make sure to share with your family and friends and ask for their “Like” on your entry.

Teach Your Girls Skills for Life

Help your girls celebrate the 5 Skills learned through the Girl Scout Cookie Program by earning the Girl Scout Cookie Entrepreneur Family Pin each year.

Lead girls through the Cookie Business and Financial Literacy badges available in the Girl's Guide to Girl Scouting and watch them grow into confident and empowered entrepreneurs.

Teach your girls the importance of giving back to their communities by participating in Troop to Troops or a Gift of Caring project.


Cookie Planner

Help girls build the best cookie season ever with the new Built By Me cookie planner.

Built by Me is a new online tool made especially for volunteers that helps create a customized plan for cookie season. It’s as simple as taking a short quiz! Just choose from a menu of options that fit girls’ (and your) interests and schedules. The tool takes your answers and creates a special plan just for your group.

When you’re done, you can print or email the plan to yourself and use it as a blueprint to guide girls in making their own decisions—making it a truly girl-led experience.

Visit the Built by Me Cookie Planner